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Technology Tips and News for Busy Professionals

 

 

5 benefits of offsite backups

               

Description: BCP_June12_COne common threat to businesses is disaster. One can strike at any time and can vary in severity. Regardless of whether a company is facing a major catastrophe or something as simple as spilling water on a keyboard, it is a good idea to take steps to prepare for different potential disaster scenarios. A way to prepare for disaster is to back up your data using backup solution, such as one off site.

 

Here are five benefits and a definition of offsite backup.

Offsite backup defined
The definition of offsite backup can be a bit difficult to nail down, as when many IT providers talk about this idea they are usually referring to one of a number of different kinds of backup. The key idea revolving around offsite backup is that your company’s data and backups are sent out of your physical location(s). In other words, your backups are not stored in your office or building.

Offsite backup is usually done in one of two ways:

1.     Physical transport - This can range from something as simple as copying important files onto a removable hard drive and storing this in another location, to backing up entire systems on tape and storing them off site.

2.     Remote backup - This is a more modern approach to data backup, whereby your data and files are stored on servers located off site. This form of backup is commonly referred to as ‘cloud backup’.

For the purpose of this article, we will focus on remote backup as this is the main solution companies are enquiring about.

Benefits of remote backup

1. It’s more reliable
The major benefit of remote backup is that it can be automated. Your files are updated on a daily basis, or you can set the time for the update. Because these solutions work over the Internet, you will be able to recover files quickly. Beyond that, the servers that offer this solution are often located in numerous locations, which ensures that your backups are always available, even if one server crashes.

2. It reduces workload
Traditional backup solutions require a person, whether you or an IT professional, to manually back up or copy files. This can take a long time, and will take you away from your normal job. Many remote backup solutions can be initiated at the click of a mouse after setup, or can be scheduled for when you aren’t in the office.

3. It’s easy to set up
Backup solutions are managed by an IT partner who can work with you to set up which files and data to back up. Other solutions can be set up with a few clicks and even automated, so you can rest assured that your data is backed up and up-to-date.

4. It’s secure
Most backup providers store their servers in secure locations, meaning that your data is physically secure. To ensure that backup data is transmitted securely, most solutions use advanced encryption tools to keep data secure.

5. It will save money
If you have numerous computers with large amounts of data that you back up regularly, you know that physical storage solutions can be costly. The majority of remote backup solutions are billed on a monthly-basis and support a near unlimited amount of backup space. If your company operates in an industry where backups are mandatory, or you have a large amount of files to back up, these options will save you money.

If you are interested in learning more about how offsite, remote backup can help ensure that your business is ready for disaster recovery, please contact us today.

 

A dashboard is an easy to read and comprehend representation of data that indicates the current status of a company. Most dashboards look at a company’s Key Performance Indicators (KPI), and display information graphically and more often than not in real-time. This study of performance is often referred to as analytics, and companies can use KPIs, and the dashboards that represent them, to predict, describe and even change performance.

Dashboards have become an integral part of any analytics process, and can really help a business. However, they need to be implemented properly if a business is to benefit. Here are five tips that can help you launch useful dashboards.

1. Focus on the important
Dashboards allows you to track almost any form of data. This doesn’t mean you should, however. In fact, it’s a good idea to step back and identify the most important or most integral processes of your business. You could start with two or three of these that you can clearly track from beginning to end.

2. Do your tech due diligence
The number of programs and full solutions that offer small businesses dashboards are plentiful. You should think about what exactly you want to track and your overall goals before you talk to a vendor.

With the information and metrics identified, you should look for a solution that allows you to track these to the level you want. If you’re only being offered once a week views, for example, and you need updates once a day, you’re better off continuing your search.

Beyond this, you should be careful to look at the options each dashboard has, and the information it follows. You don’t want to be tracking information you don’t need, as this could throw off the effectiveness of the solution.

3. One solution won’t fit all
It’s important to bear in mind that different departments or roles will want to track different information. You should include the different team wants, along with their representatives, when looking at solutions, so you can get a better picture as to what you need.

4. Benchmarks
Once you have set your goals or objectives and before you implement your new dashboard, it is a good idea to track any related information. This should give you a solid idea from which you can compare changes once the dashboard is implemented.

This pre-system tracking doesn’t have to be long, maybe three to six months – enough time to give you a solid grasp of what you want to look at. After implementation, track the same data for six months and look again. Any changes will become the new benchmark which will allow you to launch new solutions, or gauge effectiveness of the data you are collecting.

5. Back up your data
As with any tech system, all dashboard software will have the occasional bug or glitch. It simply cannot be avoided. Developers and vendors know this and many have backup solutions to ensure data loss is minimized. It is a good idea to consult with them to ensure their backup meets your needs, or look for one who can work with existing technology to ensure data won’t be lost.

Tracking data and information that is critical to a business’s operations can help you gain not only a clear picture of just how well your company is doing, but also highlight any need for changes or improvements. If you would like to find the right dashboards for your business, please contact us, we may have a solution that will drive your success.

 

Five low cost security tips

 

Description: Security_June12_CA common misconception among many business owners and managers is that managing the security of their systems and computers is a time-consuming and costly endeavor. While it certainly can be expensive, how much you spend really depends on the type of security you want and need. In fact, there are security steps you can take that won’t cost you much in the way of time or money.

 [ Read more ]

 

Do you know how to protect Word docs?

 

Description: Office_June18_AThe word processor is one of the most popular pieces of software, found on nearly every user’s computer. The most popular word processor is Microsoft’s Word, which offers numerous features that help users create a nearly limitless amount of different documents. There are also features that often aren’t used but can be really useful. One such feature is the ability to protect your Word documents.

 

 

[ Read more ]

 

Intel introduces Haswell

 

Description: Hardware_June12_AOne of the integral components of a computer is the processor. It’s considered the brain of the computer because it runs all the various programs and software. The most popular processors are the Core processors created by Intel. Intel has recently introduced the latest version (generation) of their processor, code named Haswell.

 

Overview of Intel's processors If you have looked at buying a computer in the past three years you have likely heard or seen computers being advertised as having an Intel Core i3, i5 or i7. These processors are Intel's current line or models, used in laptops and desktops.

 

[ Read more ]

 

 

Your Data.  Your Network.  Our Responsibility

When you need help with your computers or computer network, I'm hopeful that you will consider calling:  INFO-TEK @ 816.914.8826.

 

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Volume 5, Number 6

 

 

INFO-TEK is celebrating their first DECADE!

Thank you for your support over the years!

 

“Building good relationships between people and their technology 365 days a year.”

 

 

COMMUNITY CALENDAR

 

Kansas City Irish Festival

 

Aug 30 – Sept 1, 2013

 

Click here for more information

 

 

 

More about INFO-TEK

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Stop waiting for your technology to break

When something goes wrong with your IT, everything grinds to a halt. With a standard break/fix service contract, you have to wait for something to break before your provider can fix it. That equation seems to make sense – even though it could easily result in hours of downtime. But what if you could keep your IT from breaking in the first place?

With NetManage services from INFO-TEK, you can expect:

·         Peace of mind – your systems are monitored 24/7

·         Less downtime – we identify and fix issues before they cause problems

·         Fewer disruptions –we provide most services remotely or overnight

·         Predictable budgeting – all-inclusive, all-you-can-use, flat-rate IT services that include hardware and software.

 

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Remember, if you need help in implementing any of this month’s tips, contact us — we’re here to help.

 

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Sincerely,

 

Brian Greenstreet

INFO-TEK, Enterprises, LLC

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