Hosted Exchange - what is it?
are an important tool to many businesses, largely because they support the
important technology systems required to do business. While servers can
host nearly every type of software solution, one of the most common is
email and office support, of which Microsoft Exchange is widely considered
to be the best. If you are looking into a new email solution, you have
likely come across Hosted Exchange. The question many have however, is what exactly is it and can it help?
is Hosted Exchange?
Microsoft Exchange is
first and foremost a messaging system. It offers businesses a number of
services, including email, calendars, task management, address lists, and
more. By integrating Exchange into your business, you can also gain the
ability to access all of these servers from any location, on almost every
Many companies that
purchase Exchange will actually install it on servers that are usually in
the office. The thing with this is that it can be a bit expensive,
especially for smaller businesses, and the server needed to host it can
take up space that a business may not have. Other companies simply prefer
to operate on cloud-based systems.
In order to meet
demands, and offer a reliable product to companies of all sizes, many IT
companies, including Microsoft, started to offer Hosted Exchange. How this
works is your IT partner, who is your provider, makes space available on
one of their servers. They then install Microsoft Exchange in a space which
is only accessible to your company, over an Internet connection.
A provider is in
charge of ensuring the data stored within is secure
and accessible to the client, you, at all times. Many Hosted Exchange
providers will also offer extra features like improved security, full-time
management, and even data backup.
In other words,
Hosted Exchange is the cloud-version of Exchange and is often managed by
the host company. You and your employees will still be able to access it as
you would if it were hosted in your business, meaning there is no real
benefits can Hosted Exchange offer?
There are a wide
variety of benefits that Hosted Exchange can bring to companies looking to
integrate it into their business. Here are four of the most common
It makes costs more predictable
Like many other
hosted services, the majority of Hosted Exchange services are offered on a
monthly, per user basis and the host will take care of the maintenance and
hosting. This makes your costs predictable as you will only have to pay a
It can lower costs
If a business were to
tabulate the cost of purchasing a new server, Exchange and the other
infrastructure required in order to use it, plus add in any expected
maintenance fees, the total and per user cost will likely add up quite
By going with a
Hosted Exchange solution, you will pay a monthly fee only. For many small
businesses this will usually be far less expensive than hosting an Exchange
solution on premise. Add into this money saved on maintenance overhead and
growth, and Hosted Exchange quickly becomes a service that can undoubtedly
help reduce IT costs.
It’s easier to implement and manage
If you were to
implement Exchange in your office you would have to find space for the
server, install the server and then Exchange, and then ensure that Exchange
is installed correctly and working. Once it is, you will likely have to
keep managing it and adding new accounts and users while reducing others.
And if something happens, say the service goes offline,
you will have to fix it.
For many business
owners, this is simply beyond the scope of their skills and time. If you go
with a Hosted Exchange solution, your IT partner will usually take care of
hosting – you won’t need to worry about a server – and will also manage and
install it. This leaves you to focus on managing the solution, and if you
don’t have time some providers can even take care of this as well. In other
words, a Hosted Exchange solution is far easier for many businesses.
It’s more flexible
If you are a fast
growing company, and need to scale an Exchange solution, one hosted in
house is often limited by the capacity of the server. While some businesses
won’t go beyond this, others will. For those that don’t, an on premise
Exchange solution will likely be perfectly useable.
If your company is
growing it may be tough to scale an in-house Exchange solution. With Hosted
Exchange, you can usually just contact your provider and they can help
ensure that the space and resources are available. The same goes for if you
move offices and you will likely be up and running again as soon as you
have an Internet connection.
to learn more about Hosted Exchange and how your business can benefit from
it? Contact us today for a chat, we’d be happy to help.
of data security
Recently, a server of a Texas health-care system was
hacked, compromising the protected health-care records of approximately
The three-day attack, which took place in December of
2013 at the five-hospital St. Joseph Health System in Bryan, Texas, was one
of the largest HIPAA security breaches ever, according to Department of
Health and Human Services. It gave the hackers access to both patient and
employee Social Security numbers, dates of birth, and addresses as well as
confidential health-care information.
[ Read more ]
The defense in
depth strategy unveiled
computer systems need a high level of protection against harmful viruses,
worms and other malware currently spreading like wildfire over the Web. If
you have a layered security or defense in depth strategy in place, then
you’re probably well protected. But if not, then our guide will surely help
you protect your computer systems.
Just like the human body, a
computer system can also be attacked by many viruses that can infect and
disrupt computer operations. And what's worse is it doesn’t just disrupt
the operations of your computer, but these viruses and other malware can
gather sensitive information or even gain access to other private and
secured computer systems on the same network.
If you’re running a business, regardless of whether you
have physical premises or operate in a virtual world, you probably receive
a continuous stream of emails every minute of every day and beyond. Because
of this, many business owners have a hard time simply handling the sheer
volume of emails. If you’re dealing with the same issue, then you'll
probably welcome our top five tips to solving your email deluge problem.
1. Turn off email notifications
Notification sounds are helpful in letting you know you
have received a new email - important or not. However, they can also be
distracting if you're trying to concentrate. To avoid this, turn off new
message notifications on both your Smartphone and computer, and schedule a
convenient time to check and respond to your emails instead. This will not
only improve your organizational skills, but will also give you peace of
mind that you are focusing on tasks without neglecting your inbox.
Your Data. Your
Network. Our Responsibility
you need help with your computers or computer network, I'm hopeful that you
will consider calling: INFO-TEK @ 816.914.8826.
I N F O – T E K
The Computer Guys
Computer & Network Specialists
* Coupon good for
Service only. Limit one per customer and not to be used in
combination with any other offer from INFO-TEK. Please present
coupon at time of service. Expires 3/31/2014
Volume 6, Number 3
relationships between people and their technology 365 days a year.”
March 15, 2014
Click here for more
More about INFO-TEK
or Network Problems?
Call INFO-TEK Today
or email us
Stop waiting for
your technology to break
When something goes wrong with your IT, everything grinds to
a halt. With a standard break/fix service contract, you have to wait for
something to break before your provider can fix it. That equation seems to
make sense – even though it could easily result in hours of downtime. But
what if you could keep your IT from breaking in the first place?
With NetManage services from INFO-TEK, you can expect:
Peace of mind – your
systems are monitored 24/7
Less downtime – we
identify and fix issues before they cause problems
Fewer disruptions –we
provide most services remotely or overnight
Predictable budgeting – all-inclusive,
all-you-can-use, flat-rate IT services that include hardware and software.
Call us today!