Hosted Exchange – An email and calendaring service that’s
right for you!
are an important tool to many businesses, largely because they support the important
technology systems required to do business. While servers can host nearly
every type of software solution, one of the most common is email and office
support, of which Microsoft Exchange is widely considered to be the best.
If you are looking into a new email solution, you have likely come across
Hosted Exchange. The question many have been, “what exactly is it and can
we get started, I just wanted to say that we, at INFO-TEK, offer a very affordable
Hosted Exchange service that will fit right into your budget. Please give us a call for more
information (816-914-8826). Now onto
understanding the benefits of a Hosted Exchange Service:
is Hosted Exchange?
Microsoft Exchange is
first and foremost a messaging system. It offers businesses a number of
services, including email, calendars, task management, address lists, and
more. By integrating Exchange into your business, you can also gain the
ability to access all of these servers from any location, on almost every
device and from anywhere in the world.
Many companies that
purchase Exchange will actually install it on servers that are usually in
the office. The thing with this is that it can be a bit expensive,
especially for smaller businesses, and the server needed to host it can
take up space that a business may not have. Other companies simply prefer
to operate on cloud-based systems.
In order to meet
demands, and offer a reliable product to companies of all sizes, many IT
companies, including Microsoft, started to offer Hosted Exchange. How this
works is your IT partner, who is your provider, makes space available on
one of their servers. They then install Microsoft Exchange in a space which
is only accessible to your company, over an Internet connection.
A provider is in
charge of ensuring the data stored within is secure
and accessible to the client, you, at all times. Many Hosted Exchange
providers will also offer extra features like improved security, full-time
management, and even data backup.
In other words,
Hosted Exchange is the cloud-version of Exchange and is often managed by
the host company. You and your employees will still be able to access it as
you would if it were hosted in your business, meaning there is no real
benefits can Hosted Exchange offer?
There are a wide
variety of benefits that Hosted Exchange can bring to companies looking to
integrate it into their business. Here are four of the most common
It makes costs more predictable
Like many other
hosted services, the majority of Hosted Exchange services are offered on a
monthly, per user basis and the host will take care of the maintenance and
hosting. This makes your costs predictable as you will only have to pay a
It can lower costs
If a business were to
tabulate the cost of purchasing a new server, Exchange and the other
infrastructure required in order to use it, plus add in any expected
maintenance fees, the total and per user cost will likely add up quite
By going with a
Hosted Exchange solution, you will pay a monthly fee only. For many small
businesses this will usually be far less expensive than hosting an Exchange
solution on premise. Add into this money saved on maintenance overhead and
growth, and Hosted Exchange quickly becomes a service that can undoubtedly
help reduce IT costs.
It’s easier to implement and manage
If you were to
implement Exchange in your office you would have to find space for the
server, install the server and then Exchange, and then ensure that Exchange
is installed correctly and working. Once it is, you will likely have to keep
managing it and adding new accounts and users while reducing others. And if
something happens, say the service goes offline,
you will have to fix it.
For many business
owners, this is simply beyond the scope of their skills and time. If you go
with a Hosted Exchange solution, your IT partner will usually take care of
hosting – you won’t need to worry about a server – and will also manage and
install it. This leaves you to focus on managing the solution, and if you
don’t have time some providers can even take care of this as well. In other
words, a Hosted Exchange solution is far easier for many businesses.
It’s more flexible
If you are a fast
growing company, and need to scale an Exchange solution, one hosted in
house is often limited by the capacity of the server. While some businesses
won’t go beyond this, others will. For those that don’t, an on premise
Exchange solution will likely be perfectly useable.
If your company is
growing it may be tough to scale an in-house Exchange solution. With Hosted
Exchange, you can usually just contact your provider and they can help
ensure that the space and resources are available. The same goes for if you
move offices and you will likely be up and running again as soon as you
have an Internet connection.
to learn more about Hosted Exchange and how your business can benefit from
it? Contact us today for a chat,
we’d be happy to help.
3 popular backup
Backing up your systems and the data contained within it
should be a task your business does on a regular basis. However, when it
actually comes to backing up your systems, you have a number of options
available to you, and it can be tricky picking which one to go with. From
tape to cloud, you should be aware of the main options and what they offer.
Three common backup options
When it comes to backing up your systems, there are three
common platforms that are used:
Some businesses use all three, while others stick to
using just one. While each of these options do the same thing - essentially
backing up your data - there are differences between each platform.
[ Read more ]
Extend the life
of your laptop battery
are one of the most useful tools at a business owner's disposal. These
highly mobile devices allow you to take your work out of the office, or
even just away from your desk. However, mobile as they are they still rely
on batteries. The problem with some laptops however is that batteries don't
last overly long, and there may be times when you
aren't near a power source and find your battery running low. If you find
yourself in this situation, here are six tips that can help preserve
battery life until you find a power source.
4 great tips
for BYOD security
BYOD, or Bring Your Own Device, is one of the most common
business trends of the past couple of years. To many, the idea of bringing
their own phone, tablet, laptop, or even computer to the office is ideal
because it is a system they are undoubtedly familiar with. They may also
view personal devices as better than the office models. Even if you don't
allow your employees to bring their own devices to work, there is a good
chance they do anyways. However, this could pose a security risk that needs
to be dealt with.
Your Data. Your
Network. Our Responsibility
you need help with your computers or computer network, I'm hopeful that you
will consider calling: INFO-TEK @ 816.914.8826.
I N F O – T E K
The Computer Guys
Computer & Network Specialists
* Coupon good for
Service only. Limit one per customer and not to be used in
combination with any other offer from INFO-TEK. Please present
coupon at time of service. Expires 9/30/2014
Volume 6, Number 4
relationships between people and their technology 365 days a year.”
October 10-12, 2014
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Stop waiting for
your technology to break
When something goes wrong with your IT, everything grinds to
a halt. With a standard break/fix service contract, you have to wait for
something to break before your provider can fix it. That equation seems to
make sense – even though it could easily result in hours of downtime. But
what if you could keep your IT from breaking in the first place?
With NetManage services from INFO-TEK, you can expect:
Peace of mind – your
systems are monitored 24/7
Less downtime – we
identify and fix issues before they cause problems
Fewer disruptions –we
provide most services remotely or overnight
Predictable budgeting – all-inclusive,
all-you-can-use, flat-rate IT services that include hardware and software.
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