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Technology Tips and News for Busy Professionals

 

 

Hosted Exchange – An email and calendaring service that’s right for you!

 

 

Windows_Feb10_AServers are an important tool to many businesses, largely because they support the important technology systems required to do business. While servers can host nearly every type of software solution, one of the most common is email and office support, of which Microsoft Exchange is widely considered to be the best. If you are looking into a new email solution, you have likely come across Hosted Exchange. The question many have been, “what exactly is it and can it help?”

 

Before we get started, I just wanted to say that we, at INFO-TEK, offer a very affordable Hosted Exchange service that will fit right into your budget.  Please give us a call for more information (816-914-8826).  Now onto understanding the benefits of a Hosted Exchange Service:

 

What is Hosted Exchange?

Microsoft Exchange is first and foremost a messaging system. It offers businesses a number of services, including email, calendars, task management, address lists, and more. By integrating Exchange into your business, you can also gain the ability to access all of these servers from any location, on almost every device and from anywhere in the world.

Many companies that purchase Exchange will actually install it on servers that are usually in the office. The thing with this is that it can be a bit expensive, especially for smaller businesses, and the server needed to host it can take up space that a business may not have. Other companies simply prefer to operate on cloud-based systems.

In order to meet demands, and offer a reliable product to companies of all sizes, many IT companies, including Microsoft, started to offer Hosted Exchange. How this works is your IT partner, who is your provider, makes space available on one of their servers. They then install Microsoft Exchange in a space which is only accessible to your company, over an Internet connection.

A provider is in charge of ensuring the data stored within is secure and accessible to the client, you, at all times. Many Hosted Exchange providers will also offer extra features like improved security, full-time management, and even data backup.

In other words, Hosted Exchange is the cloud-version of Exchange and is often managed by the host company. You and your employees will still be able to access it as you would if it were hosted in your business, meaning there is no real visible difference.

What benefits can Hosted Exchange offer?

There are a wide variety of benefits that Hosted Exchange can bring to companies looking to integrate it into their business. Here are four of the most common

1. It makes costs more predictable

Like many other hosted services, the majority of Hosted Exchange services are offered on a monthly, per user basis and the host will take care of the maintenance and hosting. This makes your costs predictable as you will only have to pay a fixed fee.

2. It can lower costs

If a business were to tabulate the cost of purchasing a new server, Exchange and the other infrastructure required in order to use it, plus add in any expected maintenance fees, the total and per user cost will likely add up quite quickly.

By going with a Hosted Exchange solution, you will pay a monthly fee only. For many small businesses this will usually be far less expensive than hosting an Exchange solution on premise. Add into this money saved on maintenance overhead and growth, and Hosted Exchange quickly becomes a service that can undoubtedly help reduce IT costs.

3. It’s easier to implement and manage

If you were to implement Exchange in your office you would have to find space for the server, install the server and then Exchange, and then ensure that Exchange is installed correctly and working. Once it is, you will likely have to keep managing it and adding new accounts and users while reducing others. And if something happens, say the service goes offline, you will have to fix it.

For many business owners, this is simply beyond the scope of their skills and time. If you go with a Hosted Exchange solution, your IT partner will usually take care of hosting – you won’t need to worry about a server – and will also manage and install it. This leaves you to focus on managing the solution, and if you don’t have time some providers can even take care of this as well. In other words, a Hosted Exchange solution is far easier for many businesses.

4. It’s more flexible

If you are a fast growing company, and need to scale an Exchange solution, one hosted in house is often limited by the capacity of the server. While some businesses won’t go beyond this, others will. For those that don’t, an on premise Exchange solution will likely be perfectly useable.

If your company is growing it may be tough to scale an in-house Exchange solution. With Hosted Exchange, you can usually just contact your provider and they can help ensure that the space and resources are available. The same goes for if you move offices and you will likely be up and running again as soon as you have an Internet connection.

Looking to learn more about Hosted Exchange and how your business can benefit from it?  Contact us today for a chat, we’d be happy to help.

 

3 popular backup options

 

BCP_May13_ABacking up your systems and the data contained within it should be a task your business does on a regular basis. However, when it actually comes to backing up your systems, you have a number of options available to you, and it can be tricky picking which one to go with. From tape to cloud, you should be aware of the main options and what they offer.

Three common backup options

When it comes to backing up your systems, there are three common platforms that are used:

 

    Tape

    Disk

    Cloud

 

Some businesses use all three, while others stick to using just one. While each of these options do the same thing - essentially backing up your data - there are differences between each platform.

 

[ Read more ]

 

Extend the life of your laptop battery

 

Hardware_Aug05_ALaptops are one of the most useful tools at a business owner's disposal. These highly mobile devices allow you to take your work out of the office, or even just away from your desk. However, mobile as they are they still rely on batteries. The problem with some laptops however is that batteries don't last overly long, and there may be times when you aren't near a power source and find your battery running low. If you find yourself in this situation, here are six tips that can help preserve battery life until you find a power source.

 

[ Read more ]

 

4 great tips for BYOD security

 

Security_July07_ABYOD, or Bring Your Own Device, is one of the most common business trends of the past couple of years. To many, the idea of bringing their own phone, tablet, laptop, or even computer to the office is ideal because it is a system they are undoubtedly familiar with. They may also view personal devices as better than the office models. Even if you don't allow your employees to bring their own devices to work, there is a good chance they do anyways. However, this could pose a security risk that needs to be dealt with.

 

[ Read more ]

 

 

Your Data.  Your Network.  Our Responsibility

When you need help with your computers or computer network, I'm hopeful that you will consider calling:  INFO-TEK @ 816.914.8826.

 

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Volume 6, Number 4

 

“Building good relationships between people and their technology 365 days a year.”

 

 

 

COMMUNITY CALENDAR

 

15th Annual

Weston Irish Festival

 

October 10-12, 2014

 

Click here for more information

 

 

 

More about INFO-TEK

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Having Computer or Network Problems?

Call INFO-TEK Today

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NetManage

Stop waiting for your technology to break

When something goes wrong with your IT, everything grinds to a halt. With a standard break/fix service contract, you have to wait for something to break before your provider can fix it. That equation seems to make sense – even though it could easily result in hours of downtime. But what if you could keep your IT from breaking in the first place?

With NetManage services from INFO-TEK, you can expect:

·         Peace of mind – your systems are monitored 24/7

·         Less downtime – we identify and fix issues before they cause problems

·         Fewer disruptions –we provide most services remotely or overnight

·         Predictable budgeting – all-inclusive, all-you-can-use, flat-rate IT services that include hardware and software.

 

Call us today!

816-914-8826

 

 

“INFO-TEK manages your technology, so you can focus on your business!”

 

If you have found this Newsletter helpful, please pass it along. 

 

Remember, if you need help in implementing any of this month’s tips, contact us — we’re here to help.

 

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Sincerely,

 

Brian Greenstreet

INFO-TEK, Enterprises, LLC

Your local IT service provider

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